Inotrend International No 3A, Dharmaraja Mawatha,
Alfred House Avenue,
Colombo 03, Sri Lanka.
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Bottom Line
Efficient Organization Tips
# Standardize forms and documents.
Wherever possible, ensure that the different departments in your organization are using the same forms and documents and have them stored in a central repository for everyone to access electronically. The consistent use of documents will show professionalism to your internal and external stakeholders and will also reduce the administrative time used in developing a new form or template every time one is needed.
# Use technology whenever possible.
Email, web conferences and the telephone are three simple and inexpensive ways to reach out to more customers, suppliers and stakeholders without incurring significant travel or marketing expenses. Transaction-processing systems (purchasing, accounts payable) reduce the amount of paper used as documents are sent electronically. These electronic processes are usually quicker and result in immediate value for the organization.
# Use common processes.
Ensure that everyone in the organization is following the same process when doing the same thing. These processes should come from a central directive body and compliance should be monitored. Using common processes ensures clarity with suppliers and customers and helps to set a common expectation of service levels.
# Document employee responsibilities and accountabilities.
Everyone in the organization should know their role and their accountability towards the success of the company. Ambiguity in job descriptions leads to duplicate work and important activities being missed.
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